Saturday, September 11, 2010

How to write a job description



As a skilled migrant, the Visa Officer will look into your capacity to blend into Canada's economic workforce through your job description. The job description outlines all the duties and responsibilities handled by the prospective immigrant in performing his work. Job description is specific to each field and explains the purpose of each career. This the most vital document that the Visa Officer will examine.

How to write a job description?

Below is a sample of guide questions when you elaborate your job description. Avoid using essay form.

Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems.

  • How do you keep financial records?

  • How do you establish, maintain and balance your accounts?

  • Are you using computerized or manual system.

  • Post journal entries and reconcile accounts, prepare trial balance of books, maintain general ledgers and prepare financial statements.

  • How are entries posted?

  • How often are they posted?

  • How do you reconcile accounts?

  • How do you prepare financial statements?

  • Calculate and prepare cheques for payrolls and for utility, tax and other bills.
  • When and how do you prepare checks and payroll? Cite payroll software being used.

  • What are the requirements?


  • Complete and submit tax remittance forms, workers' compensation forms, pension contribution forms and other government documents.

  • Illustrate the process on how tax returns are prepared.

  • Specify other bookkeeping services done.

  • Prepare other statistical, financial and accounting reports.

  • What types of reports do you prepare?

  • Do you provide recommendations?

  • How often do you make the reports?


  • Tips on writing effective job descriptions

    1. Keep each statement in the job description crisp and clear.

    2. Always use present tense of verbs.

    3. Explain why, how, where or how often to add meaning and clarity. For instance, " Purchases office supplies on a weekly basis…"

    4. Omit unnecessary articles like "a," "an," and "the."

    5. Avoid using words that are subject to different analysis such as frequently, several, complex. Be specific.


    Last week, there's a vocational instructor who decided to attend our seminar, after her PR Visa application was refused. She's a vocational instructor for more than 10 years and did not seek help when she filed her application. The reason of refusal? She doesn't have enough work experience! It was due to the job description she have submitted.